Procedure Risk Management
Purpose
- Demonstrable conformity of the installation itself.
Here the starting point is that the design should cover all critical functional aspects to reliability and availability of the electricity supply. When commissioning, it must be possible to assume that demonstrable proof has been provided that the installation meets the engineering specifications.
(This is regularly violated in practice. What changes have taken place; these can be traced back to the design phase. How is the provision of information arranged for the purpose of operation and maintenance? A declaration of conformity must therefore be traceable with every hand-over in order to have a solid starting position for operation and maintenance). - The management system, which must cover all critical electrical management aspects.
This is related to the availability of electricity supply, working of the systems and users. Maintenance takes various forms. Choosing the right form is a matter of vision and insight. Vision with regard to the assessment of the risks to be run and insight into the daily functionality of the electricity supply.
(A very critical factor is changing the functionality of the installations. Any change, no matter how small, must involve optimization and be tested for functionality and reliability. It is necessary to take a critical look at how malfunctions in the installation are resolved. The operation of the electricity supply is part of the management system. Installation parts that are in continuous operation must be monitored and installations that serve as a backup must be tested). - The competence of the organization.
The starting point here is how did the managing director delegate the installation responsibility. Is the person who takes on the installation responsibility up to the task that rests on his/her shoulders? Does the person who takes on the installation responsibility have mandate and trust? These are basic questions that need to be answered. Personnel performing electrical work must be designated for the specific tasks performed.
(This also applies to employees who are temporarily deployed on a hiring basis or for performing outsourced work. Training alone is not enough! It is craftsmanship within a management structure where all critical management tasks have been identified, evaluated and made manageable).
For the electricity supply, different classes can be defined for the degree of security required by the operation.
- The installation assessment consisting of:
- Design review
- Information of delivery (commissioning documents)
- Installation status
- Information provision
- Optimization by corrective measures, periodic inspections and testing
- The system research consists of:
- Maintenance strategy
- Procedures
- Management of change
- As-built
- For process control the preparation of policy, management plans and verification plans
- The organizational audit consists of:
- Policy plans
- Competences-
- Designations
- Job profiles
- Job profiles for the organizational structure, the designation policy and the training plan
- The risk inventory consisting of:
- Preferred users
- Redundancy
- Emergency power supply
- Going Through the Dark
- For integration of items 1 to 3: Asset Management, Risk Management and Life Cycle Management
- The evaluation consisting of:
- Installation
- Systems
- Staff
- Integration
The picture below illustrates the phases.
Criteria for compliance
Orientation
There is a reason to start an assessment process. This reason is discussed with the Installation Focal Point in order to be able to integrate all elements of the reason into the assessment plan in the follow-up process. Transparency is a requirement in this conversation. Confidentiality is important in the process in order to arrive at a final judgment that cannot be influenced.
Decide on the risk classification
With the Installation Focal Point, the risk class is determined. For hospital installations and other installations where an undisturbed power supply is of vital importance, the class is clear; For other installations, insight must be gained into the risks that occur.
History
Historical data is particularly important for determining future risks. Have there been malfunctions, have changes taken place, lessons have been learned from emergency drills and are there bottlenecks in the organization.
Investigation
The entire study contains three main elements, namely: The installation research, this concerns the installation itself and the infrastructure The control measures, this concerns the description and implementation of the processes, procedures and instructions The organization, this concerns the delegation of responsibilities and competence to be able to carry out work in a responsible manner.
Evaluation
The evaluation brings together all the data from the study. All stakeholders jointly discuss the outcome of the findings and come up with a common position on the risk profile.
Improvement plan
The improvement plan includes the desired and required change in installation, system and organization. Here, prioritization of the improvement measures applies. Economic aspects play a crucial role in the improvement plan.
Conclusion
It is the installation Responsible who, in consultation with the driver, determines the degree of responsibility for the safety of the electrical power supply based on the entire process.
Reference
Assessment plan risk management
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