Procedure Setting-up a Verification Plan
Purpose
In order to ensure that installation parts meet the set requirements before, during and after delivery, we must ensure that we can demonstrate at any time that the conditions of quality, safety and functionality have been met. Acceptance tests such as Factory Acceptance Testing (FAT), System Acceptance Testing (SAT) and handover/delivery are post-mortem verifications and serve as an installation release. These verifications will be a laborious exercise without a clear verification plan. When initiating each project, a verification plan must first be drawn up to ensure that all conditions of conformity are met upon delivery.
Background
Conformity is not an afterthought, it is a process in which we want to be able to continuously demonstrate that the right steps have been taken.
This process begins with the release of the design. Here, in the process of evaluation, preparation and design, the client verified whether the design delivers what it is intended for and is socially responsible for use and maintenance. Evaluation relates to the business case; Preparation refers to the scope of the project and design refers to the elaboration of the project definition in a design.
The approved design shall be carried out by a contractor, depending on its size, possibly by means of a tender. The contractor must submit a verification plan before the start of the work in order to demonstrate that personnel and material deployment meet the criteria of quality and functionality respectively.
With the right verifications, huge savings are also achieved in costs, functionality, time and security.
An installation involves large amounts of money that must be recouped during operation. With a thorough verification plan, failure costs become that can significantly affect the return on invested capital.
A verification plan will always pay off. This verification plan records all critical management factors for the establishment of the installation. It also allows the different stages to flow smoothly into each other.
A verification plan at the design stage prevents:
- Design flaws
- Purchasing errors
- Delivery errors
- Communication errors
- Planning errors
A verification plan in the construction phase prevents:
- Poor workmanship
- Unclear responsibilities
- Unclear powers
- Having to redo work
- Missing, incorrect information and searching for it
- Wrong specifications
- Poor preparation
- Design flaws
A verification plan in the start-up phase prevents:
- Poor preparation
- No good warranty clauses
- Replacement with startup errors
- Poor service Reworking of elements
- Loss
- Construction defects
- Design flaws
A well-executed authentication plan prevents the use of:
- A bad installation
- A flawed management system
- Limited availability and security
The consequences of cross-phase errors are enormous. The errors that are not detected are disastrous, cause the efficiency of the installation to be poor and can cause unpleasant surprises.
Verification codes
We distinguish the following document verification codes:
- Approval Verification Plan (GV)
The verification plan is part of the project plan. The verification plan shall be drawn up before the start of the work and submitted for verification to the installation manager for assessment of conformity monitoring. - Internal Control Documents (IC)
Verifications are performed against acceptance criteria. These acceptance criteria are laid down in control documents. The control documents are part of the project management system. The installation manager approves internal control documents.
We distinguish the following verification codes for inspections:
- Monitor (M)
This involves supervising work and using material to ensure that the requirements of workmanship and safety are met. - Waiting for release – Holdpoint (H)
Certain activities can only be started if this is released by the person responsible. - Release – Release (R)
Certain activities or choice of material are formally accepted. This can be by the client or by the quality officer. - Visual inspection (VC)
This check takes place to check whether the installation complies without taking measurements. - Attendance – wittness (W)
Crucial activities should be attended by an expert officer. - Audit (A)
Checking the procedure is adequate before use and properly followed.
The Installation Responsible assesses the verification points within the project and carries out the verification or has it carried out under his responsibility.
Execution
The project manager is aware of the working method of how projects are carried out. The contract / tender mentions the verification plan for implementation and the role that the customer plays in this to make mutual expectations clear.
With the award of the contract, the verification plan is drawn up by the project manager.
This verification plan is submitted as a quality plan / commissioning manual to the Installation Responsible for acceptance of the working method.
The Installation Responsible shall carry out the verifications on the basis of the verification plan.
The implementation document shall form part of the delivery document
Reference
Project management procedure
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